Meetings are vital for healthy collaboration. Better meeting practices can improve productivity, information sharing, innovation, decision making, and connections among team members.

The Prepare for your meetings insight shows you a list of upcoming meetings that you've organized or that you've been invited to for the next seven calendar days (including the current day). This insight helps you decide whether each meeting is ready to go. Select Prepare for your meetings to see an insight for each of your upcoming meetings. Select to filter by All, Organized, or Invited meetings.

Here's what you can do with this insight:

View attendees: Find out the percentage of invitees who have accepted the meeting, and the number of invitees. Select the down arrow to see more information about these attendees.

View conflicts: Get a list of all other meetings that have a conflict with this meeting.

Respond (if you're an invitee): Respond Yes or No to the invitation. If you already responded, your response is shown here. If a meeting is scheduled outside of your typical meeting hours (when you typically organize and attend meetings during and outside the workday), it's highlighted with an option to respond accordingly.

View attachments: View the number of attachments related to this meeting, along with their titles and storage location (online or local). If an attachment is stored online, view more details about it or open it.

View related documents: View documents that might help you prepare for the meeting.

Determine whether the meeting has an online link (if you're the organizer): If the meeting has an online link, you'll notice a Yes here. If it doesn't, you'll notice a No.

Book preparation time: Book either 15 minutes or 30 minutes of preparation time before your meeting. Booked time appears on your calendar and references the meeting, as "Preparation time for [meeting title]." You can also cancel the meeting-preparation time or delete it directly from your calendar.

Tips: To more efficiently prepare for your meetings:

Make sure that you have a quorum before the meeting. Consider sending a reminder if you haven't heard back from attendees.

Send responses when you're invited to a meeting. Responses help the organizer determine whether required participants can attend or not, and then take any necessary steps, such as rescheduling or recording the meeting.

Be an inclusive meeting organizer. If you have attendees who are working remotely, consider adding an online link to your meeting.

Be prepared. If you need travel time or have other tasks that need to be done right before the meeting to prepare for it, consider booking preparation time.